ANNUAL STAFF MEETING


Mystery Tour 

Zeitgemaess impressed the executive team of the international consultancy firm and won the pitch with an extraordinarily creative, unexpected and comprehensive event concept – the MYSTERY TOUR.

Behind the event motto was a sophisticated colour and logistics concept for getting almost 1000 meeting participants to 9 departure airports in Germany, Austria and Switzerland, 4 conference hotels in the destination Palma de Mallorca, and the many transfers, workshops, trade fair timeslots and breakout panels that took place during the three-day meeting.

There were 'teasers' for the participants right from the start. A specially designed event logo as the meeting guidelines, an invitation process with a 'detective-style' online registration page, and mystery check-ins at the departure airport (where plane tickets were issued by 'mystery guides') kept interest in the annual meeting at fever pitch. From the day the invitation process was launched, hardly a company event went by without the possible destination and the meeting itself becoming a hot topic of discussion. The rumour mill went into overdrive!

One major challenge was making sure that the sponsors (of the trade fair running in parallel to the meeting) and the high-calibre speakers for the conference were kept secret, so that no clues about the destination would be 'leaked' before the day of departure.

Client:

International consultancy firm

zeitgemaess services:

Event concept, project management and on-site management
1 kickoff meeting , 8 workshops, 1 open air welcome event, 1 knowledge fair, 1 symposium, 2 breakout sessions and 1 closing gala
Research, registration, management and implementation of complete travel service logistics on site
Design and creation of event graphics and digital communication
Design and creation of advertising materials with mystery brand

Other projects undertaken for the client:
Recruitment events, trade fair

1,000 participants

3-day meeting

100 % on budget

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